Royal Screw up from UC San Diego

April 1st, 2009

Oops! UCSD Sends Acceptance Email to Wrong List!

Originally Posted: http://www.nbcsandiego.com/news/local/Youre-Out-Youre-In-No-Youre-Out.html?yhp=1

Article In a Nutshell:

  • About 17,000 student were offered admission for the fall
  • 29,000 were not accepted
  • Acceptance email was sent to all 46,377 students who applied for admission — including the 29,000 rejects — welcoming them to the campus.
  • Almost two hours after the first note went out, a second e-mail was sent, apologizing to 28,889 freshmen applicants for the mistake.

When I see an article on the front page of Yahoo that deals with email marketing, I get excited. This was most notable during the general election with commentary on the effect of President Obama’s email list.

Today’s front page article had an eye catching preview: UC San Diego sends a warm welcome email … to the wrong list of students.

ucsd-2

Come on now. We’re not talking about a complex segment here. We have Group A: Accepted Applicants and Group B: Unaccepted Applicants. This task does not need an email marketing expert, but shows how even simple mistakes can happen to large companies.

I’ve seen blunders from top retailers, sending a test message to a live group, leaving personalization tags in a subject line, typos in body copy, and even sending to the wrong list. But the outcome in most of those cases is rather minimal. There may be a few opt-outs or confused customers, but most will forget about it and move on (providing it is not a constant mistake).

In the case of UCSD, the fallout from a simple mistake is more devastating. On one end, you’re dealing with anxious email recipients that are now frustrated, confused, and possibly hurt. I bet the open rate on that email broke records. On another end though, the sloppy mistake gets the school national attention (and likely a lot of angry phone calls).

Fortunately they caught it relatively quickly and issued an apology statement. Think about the outcome if this was not caught for several weeks, students pass on other schools, make plans etc.

Outside of the intensity of this mistake, mistakes do happen. I have not met one email marketer that has never made a blunder. You need to learn from this and make sure it doesn’t happen again. Review your deployment process. Review your segmentation methods. If you have a very sensitive email like this, you must have more than one eye on the campaign before deploying. I would be surprised if an organization like UCSD didn’t have a fairly lengthy approval process for blast emails. But something obviously went wrong.

This definitely makes it into my red flag mistakes category.

- Forest Bronzan

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Sloppy Email from Goop

March 31st, 2009

I read last month that Gwyneth Paltrow launched a lifestyle brand and new website: Goop.com From the few reviews I skimmed, there was nothing but bad things to say about the project; so I joined the email list to see how that department was doing.

So far, the email efforts have been sub-par and somewhat sloppy. A recent email showcased a few of these unfortunate elements.

1. In the screen grab below, notice in the upper left: ‘Having trouble reading this email?’ This of course is a good best practice that every email should have (a web-based version for someone to click through to view). But in this case it is incredibly small. I had to squint to make sure I was reading it correctly. Why not make this just a little bigger so your subscribers don’t have trouble reading it.

goop-1

2. This next screen grab is with images enabled (in Gmail). On first glance, it just looks sloppy.

  • The logo takes up a lot of real estate and looks slopped on
  • There is no subject heading (for the content or this particular email) outside of the DO logo that integrates with her site
  • The font is fairly large and spread out
  • There is no navigation (or other links for that matter)
  • There is not  much design here at all

goop-2

So much improvement needed with this campaign. Hopefully they are just going through some ‘new email marketing campaign’ jitters and will turn the initiative around. Time will tell.

Broken Links w/ Quiznos

February 26th, 2009

A friend of mine forwarded a lunch promotion email from Quiznos. In a previous post I spoke about some good things they were doing with geo-segmentation. Here, Quiznos completely drops the ball.

In the screen-grab below, you will notice 3 primary clickable areas:

1. the new Lower Priced EveryDay Box

2. Sign Up For Offers from Your Local Quiznos

3. Order Now button below the copy “Order online today at www.quiznos.com”

Unfortunately, none of these links were active. In fact, on the area show in this screen grab, nothing was clickable. You can have great segmentation, great design, great promotions etc – but if your subscribers can’t engage in the way you want them to, it’s worthless. I don’t need to explain any further why this is a big blunder. Some other links below the fold worked, but nothing on this primary area… not even on the web-based version.

broken-quiznos-links

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