Oops! UCSD Sends Acceptance Email to Wrong List!
Originally Posted: http://www.nbcsandiego.com/news/local/Youre-Out-Youre-In-No-Youre-Out.html?yhp=1
Article In a Nutshell:
- About 17,000 student were offered admission for the fall
- 29,000 were not accepted
- Acceptance email was sent to all 46,377 students who applied for admission — including the 29,000 rejects — welcoming them to the campus.
- Almost two hours after the first note went out, a second e-mail was sent, apologizing to 28,889 freshmen applicants for the mistake.
When I see an article on the front page of Yahoo that deals with email marketing, I get excited. This was most notable during the general election with commentary on the effect of President Obama’s email list.
Today’s front page article had an eye catching preview: UC San Diego sends a warm welcome email … to the wrong list of students.
Come on now. We’re not talking about a complex segment here. We have Group A: Accepted Applicants and Group B: Unaccepted Applicants. This task does not need an email marketing expert, but shows how even simple mistakes can happen to large companies.
I’ve seen blunders from top retailers, sending a test message to a live group, leaving personalization tags in a subject line, typos in body copy, and even sending to the wrong list. But the outcome in most of those cases is rather minimal. There may be a few opt-outs or confused customers, but most will forget about it and move on (providing it is not a constant mistake).
In the case of UCSD, the fallout from a simple mistake is more devastating. On one end, you’re dealing with anxious email recipients that are now frustrated, confused, and possibly hurt. I bet the open rate on that email broke records. On another end though, the sloppy mistake gets the school national attention (and likely a lot of angry phone calls).
Fortunately they caught it relatively quickly and issued an apology statement. Think about the outcome if this was not caught for several weeks, students pass on other schools, make plans etc.
Outside of the intensity of this mistake, mistakes do happen. I have not met one email marketer that has never made a blunder. You need to learn from this and make sure it doesn’t happen again. Review your deployment process. Review your segmentation methods. If you have a very sensitive email like this, you must have more than one eye on the campaign before deploying. I would be surprised if an organization like UCSD didn’t have a fairly lengthy approval process for blast emails. But something obviously went wrong.
This definitely makes it into my red flag mistakes category.
- Forest Bronzan







